Certified Mail labels is the answer to anyone who wishes to send documents that require ultimate tracking and security…
Technology has profoundly revolutionized communication, but some things must be sent through snail mail regardless. Take an example of a check, document or legal notice. These are some of the items that people must get to used to send via snail mail.
Businesses are one big category of main postal services users. When you want particular office supplies delivered to your client and the only means to go about it is sending a parcel by the post office. This is something that you cannot evade as a business owner.
However, it is up to you and your client to ensure that the package is delivered safely. How do you do that? Making use of certified mail services is the best way to go about it. With these services; you can rest assured that your parcel will be delivered safely. It comes with convenience and assurance, and these are some of the ways in which it guarantees you of that. Please read on.
Retaining records for future references
As mentioned earlier, keeping records of the dates the document was sent and delivered is paramount. That does not end there as in some cases; you may still need them months or even years later. You can easily lose delivery documentation. With certified mail, the records are kept by USPS for two years. Unlike other types of mail where records are only retained for a few months. As an added advantage, you can easily access the file via USPS. This ensures that in a case of later claims from the clients that they did not get their parcel, you will still get a chance to prove that you played your part. If you want to know more about USPS certified mail, you can learn here.
You get proof of mailing
In business, it is always paramount to keep track of dates, and this case is not an exception. It is recommendable that you keep note of the dates when you send a document. If you drop a parcel in the mail, you will have no proof that you posted it. You won’t be able to prove that you sent it on time. You will have no control of the time it arrives its destination. With certified mail, you will have a clear proof that you played your role on your end. If it does not reach the recipient on time, you will have the service providers to blame.
Creates a sense of importance and urgency
Take a scenario of a mail that has just been dropped at the postal office together with a bunch of other letters without the sign of Certified Mail. The chances are that it will end up in a junk pile of mails that are considered to be less important. This can be avoided by letting the recipient sign for the Certified Mail. This makes the parcel look more official and is likely to be prioritized to ensure it reaches the recipient.
Tracking!
One of the primary benefits of certified mail and why most individuals prefer it is tracking. For example, if a client or business partner is waiting for a document, they will know exactly where it is and when they should expect to receive it. The best part is that unlike other kinds of mail where you have to buy a tracking number. With certified mail, tracking is automatic. You will be able to follow up and know where your mail has reached and how far it is from getting to the recipient. They can do the same.
Delivery proof
Take an example of a scenario where you are sending a confidential document to a client or business associate. You need to be sure that they received it. Not rely solely by word of mouth from the mail services providers. Some documents are sensitive and losing them on the way could result in significant losses. This is where certified mail comes in. To use the services, the recipient will be required to sign on delivery. If they have a post office box where mails are dropped, a notice is left. This notice requires them to sign for the item before receiving it. In this case, you will get not only delivery documentation but also the recipient’s signature. This will show that they have received and acknowledged the item.
Protection from theft or loss
Every customer’s and business owner’s fear is losing their item on the way. As a business owner, you want to retain a good reputation, which can only be achieved through excellent customer services. The customer, on the other hand, does not want to lose something that s/he has already paid for. Nobody wants to take that chance.
Signing up with certified mail protects you from such events. Everyone handling the document knows that it is being tracked. This triggers extra caution when delivering it. They would be accountable if it got lost on their hands. Cases of mail theft are not uncommon especially when the item was left in a mailbox where anyone can access. With certified mail, the item is closely watched until it gets to the recipient.
Conclusion
Certified Mail is the answer to anyone who wishes to send time-sensitive and documents that require ultimate tracking and security. It offers proof of mailing and delivery record. Your documents are regarded as a priority which assures that in the end, they will get to their intended destinations. You can be assured of loss and theft protection. It is up to you to invest in a good mail delivery service and avoid taking chances. It gives you peace of mind knowing that your item is safe. In the end, it only helps you create a better relationship with your clients and associates. Save your time from worrying. Spend less and enhance the security of every item sent by turning to Certified Mail today and enjoy the numerous benefits that come with it.
